Student Management System in AIMS

AIMS (Advanced Institutional Management System) by UNAZ Services Limited brings you a powerful, all-in-one Student Management System (SMS) that is the backbone of efficient institutional administration. Designed with scalability and simplicity in mind, this module automates and centralizes student-related operations, ensuring smooth academic and administrative workflows across schools, colleges, and universities.

Whether you’re handling admissions, monitoring academic progress, or managing communication, AIMS empowers your team to stay organized, informed, and efficient.

Key Features of the Student Management System in AIMS

1. Student Admission and Enrollment

Simplify your entire admission process with our digital forms, document uploads, and automated eligibility checks. Track application status, verify documents, and convert applicants into enrolled students with one click.

2. Comprehensive Student Profiles

Maintain detailed student records including personal info, academic history, medical data, guardian contacts, fee records, and more—all in one secure, searchable profile. Data is centralized and easy to update.

3. Class & Section Assignment

Easily assign or promote students to different classes or sections with batch tools and promotion workflows. View class-wise student distribution and transfer students between classes with full audit trails.

4. Attendance Management

Track daily attendance using biometric, RFID, or manual methods. Real-time updates notify parents through SMS or WhatsApp. Generate attendance reports by student, class, or term for effective monitoring.

5. Academic Progress Tracking

Monitor academic performance throughout the year. Integrate with the Exam Management System to view marks, grades, and report cards directly from the student profile. Track performance trends and learning gaps.

6. Student Behavior and Discipline Records

Document disciplinary actions, behavior notes, achievements, and counseling sessions. Maintain a full behavioral history to support interventions and track improvements over time.

7. Communication with Students and Guardians

Send instant updates via SMS, email, and WhatsApp. Share notices, event invites, exam alerts, and more through the integrated Communication Management system. Students and parents can also log in to view personalized dashboards.

8. Document and ID Card Management

Generate student ID cards, admission letters, transfer certificates, bonafide certificates, and other documents instantly. Customize templates with your institution’s branding.

9. Online Fee Management

Students can view fee structures, pay online via bank, Easypaisa, or JazzCash, and download payment receipts. Admins can automate late fee reminders and track payment history with real-time reports.

10. Student Portal Access

Each student gets secure login credentials for accessing personal records, class schedules, assignments, fee status, exam results, and notices. Promote transparency and independence among students.

11. Integration with Other AIMS Modules

Seamlessly connects with HR, Timetable, Library, Transport, Exam, and Hostel systems for a unified experience. Any update in one module reflects across all linked areas, keeping data synchronized and current.

Why Choose AIMS for Student Management?

All-in-one student lifecycle management
User-friendly, intuitive dashboards
Secure and GDPR-compliant data protection
Real-time updates and automation
Cloud-based access from anywhere
Role-based permissions for teachers, admins, and students
Customizable workflows for any educational institution

From enrollment to graduation, AIMS ensures that every step of a student’s academic journey is organized, traceable, and optimized. Institutions can now focus more on student success and less on administrative bottlenecks.

Book a demo today at info@unazservices.com and revolutionize how you manage students with AIMS.

HR Management in AIMS

Managing human resources in an educational institution requires precision, structure, and efficiency. AIMS (Advanced Institutional Management System), developed by UNAZ Services Limited, offers a powerful and user-friendly HR Management module that streamlines and automates all aspects of staff administration—empowering institutions to focus on academic excellence while ensuring smooth operational control.

Key Features of HR Management in AIMS

1. Staff Information Management
Maintain complete digital profiles for all academic and non-academic staff. The system securely stores personal details, qualifications, experience, job roles, achievements, certifications, and more. Profiles are easily accessible, editable, and searchable to ensure efficient personnel tracking.

2. Recruitment and Onboarding
Automate the hiring process with features like job postings, applicant tracking, interview scheduling, and onboarding workflows. AIMS ensures a seamless transition from recruitment to full-time employment with well-defined digital documentation and approval processes.

3. Attendance and Leave Management
Track staff attendance in real-time with integrated biometric or RFID systems. The leave module allows employees to apply for leaves digitally, view balances, and track approvals. Managers can monitor absenteeism trends and generate attendance reports instantly.

4. Payroll and Salary Processing
Simplify salary management with automated payroll processing based on attendance, working hours, allowances, deductions, tax rules, and other parameters. The system supports payslip generation, direct bank transfers, and customizable salary structures for different roles.

5. Performance Evaluation
Conduct regular performance appraisals using predefined criteria such as student feedback, KPIs, academic contributions, and peer reviews. AIMS provides a transparent evaluation framework with customizable templates and automatic scoring to support growth and recognition.

6. Training and Development
Track staff training programs, certifications, and workshops. Plan future development initiatives with insights into completed training, areas of improvement, and skill gaps. This encourages continuous professional development and ensures a qualified workforce.

7. Role-Based Access and Security
Ensure data confidentiality by assigning role-based permissions to users. Each HR-related operation is secure and traceable, offering full control over sensitive staff information.

8. Document Management
Digitally store all staff-related documents such as ID proofs, contracts, offer letters, certificates, and appraisals. All files are encrypted and easily retrievable for audits and compliance.

9. Notifications and Communication
Send automated updates and reminders to staff regarding payslips, meetings, holidays, or policy changes via SMS, email, or WhatsApp through the integrated communication gateway.

10. Integration with Other Modules
The HR module is seamlessly integrated with Payroll, Finance, Attendance, and Timetable Management to ensure a unified and efficient institutional management system.

Why Choose AIMS for HR Management?

•  Centralized HR Dashboard for quick access to all essential functions.

•  Real-time Analytics & Reports for informed decision-making.

•  Customization Options tailored to your institution’s policies.

•  Compliance-Ready with local labor laws and education standards.

•  Mobile-Friendly Access for administrators and staff on-the-go.

Whether you're managing a small team or a large workforce across multiple campuses, AIMS HR Management delivers the flexibility, accuracy, and intelligence needed to keep your human resources aligned with your institutional goals.

Let UNAZ Services Limited help you empower your team with technology that works for you.
Email:  info@unazservices.com

Exam Management System in AIMS

Assessment is a cornerstone of academic success, and AIMS (Advanced Institutional Management System) by UNAZ Services Limited offers a fully integrated Exam Management System designed to simplify and streamline the entire examination process—from planning and execution to results and reporting. Whether you're running a school, college, or university, our Exam System ensures transparency, efficiency, and academic integrity.

Key Features of the Exam System in AIMS

1. Exam Scheduling and Planning
Plan and schedule exams effortlessly with our intuitive interface. Define exam types (monthly, semester, annual, etc.), assign subjects, set dates and times, and allocate rooms and invigilators. Conflicts are automatically detected and resolved for smooth coordination.

2. Question Paper Auto-Generation
Save time and maintain consistency with our intelligent Question Paper Auto-Generation tool. Create randomized question papers using a secure question bank, sorted by topic, difficulty level, and exam pattern. The system ensures fairness and variation with each version.

3. Online and Offline Exam Support
AIMS supports both offline paper-based exams and online assessments, enabling institutions to adapt to hybrid or remote learning environments. Online exams feature time controls, randomization, instant result processing, and anti-cheating measures like screen lock and webcam monitoring.

4. Exam Hall Management
Assign students to halls and generate seating arrangements automatically. Attendance can be tracked digitally during the exam for both students and invigilators. This improves logistical planning and avoids overcrowding.

5. Grading and Evaluation
Customize grading schemes (percentage, GPA, letter grades) to suit your institution's requirements. Teachers can enter marks manually or upload in bulk. The system auto-calculates totals, averages, and grades, minimizing human error.

6. Result Processing and Publishing
Generate results instantly after evaluation and publish them online through the Student and Parent Portals. Results can be downloaded, printed, or emailed, and are also available through SMS and WhatsApp via the integrated gateway.

7. Performance Reports and Analytics
Gain deep insights into academic performance at the student, class, subject, or teacher level. Generate performance trends, top scorers, subject difficulty analysis, pass/fail rates, and more through dynamic charts and downloadable reports.

8. Re-evaluation and Feedback
Allow students to request re-evaluation and submit feedback via the portal. Staff can review and update scores with full transparency, ensuring fairness and accountability.

9. Integration with Timetable and Academic Calendar
The exam system integrates seamlessly with the academic calendar, timetable module, and student information system, ensuring real-time updates and conflict-free scheduling.

10. Secure and Role-Based Access
Sensitive data like question papers and evaluation marks are protected with role-based access controls, encryption, and activity logging. Only authorized users can access or modify critical information.

Why Choose AIMS for Exam Management?

• Fully automated and paperless workflows

• Customizable for various curriculum structures

• Real-time data accuracy and transparency

• Time-saving for teachers and administration

• Enhanced communication with students and parents

• Complete exam lifecycle support from planning to publication

From primary schools to higher education institutions, AIMS transforms your exam management process into a structured, reliable, and scalable system. Focus more on academic excellence while we take care of the logistics.

Contact us today at info@unazservices.com to schedule a free demo.

Library Management System in AIMS

The Library Management System in AIMS is a powerful, digital solution built to automate and streamline library operations for educational institutions. From cataloguing books to managing issue/return logs and tracking student borrowing behavior, our system offers an end-to-end library management experience designed for schools, colleges, universities, and training institutes.

With real-time updates, integrated access control, and centralized records, the AIMS Library Management System ensures that both librarians and students benefit from a seamless, efficient, and user-friendly library experience.

Key Features of the Library Management System in AIMS

1. Book Cataloging and Classification

Easily manage all your library resources including books, journals, magazines, e-books, and research papers. Add metadata like ISBN, author, publisher, genre, and tags. Classify items according to Dewey Decimal or your own custom system.

2. Barcode & QR Code Integration

Assign unique barcodes or QR codes to each book or item. This enables fast scanning for issuing and returning, and minimizes manual errors. Barcode scanning supports both handheld devices and mobile apps.

3. Member Management

Automatically sync student and staff details from the AIMS Student & HR modules. Assign library memberships, define borrowing limits by category (students, staff, external), and monitor individual borrowing histories.

4. Book Issue and Return

Digitally manage the entire lending process. Issue and return books with a single scan. Late return alerts and fine calculators are built-in, helping librarians enforce return policies effortlessly.

5. Online Search & Reservation

Students and staff can search the catalog from their portal or mobile app using filters like title, author, subject, and availability. Place hold/reserve requests for books that are currently checked out.

6. Fine and Penalty Management

Automatically calculate overdue fines and notify users. Payments can be collected manually or linked to the Online Fee Management System for automatic deduction or online payment via bank or Easypaisa.

7. Library Inventory and Stock Management

Conduct stock verification easily with automated tracking and loss/damage reporting. Generate reports on missing, outdated, or heavily borrowed books to support procurement planning.

8. E-Library and Digital Resources

Upload and share PDFs, eBooks, audio lectures, video tutorials, and research papers. Provide 24/7 access to digital resources, especially helpful for hybrid learning environments.

9. Reports and Analytics

Generate reports on daily activity, issued/returned books, top readers, most borrowed titles, overdue items, and fines collected. Use insights to improve library usage and acquisition strategies.

10. Role-Based Access and Logs

Give tailored access to librarians, admin staff, and readers. Every activity—from cataloging to fine collection—is tracked in audit logs, ensuring transparency and accountability.

11. Integration with AIMS Modules

The Library System integrates seamlessly with Student Information, HR, Finance, Timetable, and Notification modules. Automatically notify users about due dates, reservations, or new arrivals via SMS, WhatsApp, or Email.

✅ Why Choose AIMS for Library Management?

• Fully cloud-based and mobile-accessible

• User-friendly for librarians, students, and staff

• Real-time synchronization with student/staff databases

• Promotes a reading culture with digital access to knowledge

• Reduces manual errors and admin workload

• Secure, role-based access to protect data and assets

• Detailed analytics to guide future acquisitions

With AIMS, your library becomes a modern, dynamic space that’s easy to manage and accessible from anywhere. Empower students with the resources they need, while saving time and energy for your staff.

Get started today with a free demo: info@unazservices.com

Communication Management System in AIMS

Effective communication is the foundation of a well-functioning educational institution. AIMS by UNAZ Services Limited offers a robust Communication Management System that bridges the gap between administration, staff, students, and parents. It ensures timely, accurate, and efficient information sharing across all levels of the institution through integrated platforms including SMS, WhatsApp, online meetings, and internal chat systems.

Key Features of the Communication Management System

1. UNAZ SMS & WhatsApp Gateway Integration

Seamlessly integrated with the AIMS platform, the UNAZ SMS & WhatsApp Gateway allows institutions to send instant notifications, alerts, reminders, circulars, attendance reports, exam schedules, and more directly to students, parents, and staff. With support for bulk messaging, scheduled messages, and template management, institutions can maintain professional and consistent communication across the board—while also saving on communication costs by using their own packages.

2. UMEET.ONLINE – Online Meeting Platform

AIMS is fully integrated with umeet.online, a professional online meeting solution designed for educational environments. This platform is perfect for virtual parent-teacher meetings, staff discussions, academic webinars, remote classes, and more. Key features include:

• Real-time video and audio conferencing

• Whiteboard and screen sharing

• Group chat and file sharing

• Unlimited session duration

• Meeting recording

• Secure access and role-based controls

UMEET.ONLINE acts as a strong alternative to platforms like Zoom, Google Meet, and MS Teams, while offering tailored functionality specific to educational institutions.

3. Internal Chat System

AIMS includes a built-in Internal Chat System that allows staff, students, and parents to communicate securely within the platform. This tool promotes collaborative discussions, quick resolution of academic and administrative queries, and helps maintain a direct line of communication within the school or campus community. The chat system includes:

• Individual and group chat options

• Notifications and alerts

• Message history and logs

• Role-based user access

4. Announcement and Bulletin Boards

A centralized dashboard displays all important announcements, upcoming events, deadlines, and institutional notices. This ensures that no important information is missed and helps reduce manual overhead in repetitive communications.

Benefits of the AIMS Communication Management System

✅ Centralized and reliable communication channels
✅ Reduces communication gaps and delays
✅ Enhances collaboration among stakeholders
✅ Reduces administrative burden through automation
✅ Increases transparency and parental involvement
✅ Cost-effective and easy to manage

With AIMS, institutions can foster an environment of transparency, involvement, and efficiency in their communication—ultimately contributing to a stronger academic culture and better student outcomes.

Want to learn more or book a free demo? Contact us at info@unazservices.com

Hostel Management System in AIMS

Efficient hostel management is crucial for creating a safe, well-organized, and comfortable living environment for students. AIMS by UNAZ Services Limited offers a comprehensive Hostel Management System that simplifies administration and enhances the overall hostel experience for both students and staff. It ensures streamlined processes, centralized control, and complete transparency in hostel operations.

Key Features of the Hostel Management System

1. Hostel Room Allocation The AIMS platform automates room allocation for students based on preferences, availability, and eligibility criteria. With clear visibility of occupied and vacant rooms, administrators can efficiently assign accommodations without the hassle of manual processes.

   • Real-time room occupancy tracking

   • Preference-based allocation (single/shared rooms, etc.)

   • Room change requests and approvals

   • Accessibility features for students with special needs

2. Fee Management The Hostel Management System integrates seamlessly with AIMS' finance module to handle hostel fee collection, invoicing, and payment tracking. It ensures students and parents have a clear overview of hostel-related expenses.

   • Automated fee calculation (based on room type, meal plans, etc.)

   • Online payment options

   • Fee reminders and overdue alerts

   • Detailed billing records and receipts

3. Attendance Monitoring AIMS provides tools for monitoring hostel attendance to ensure accountability and safety of residents. This feature allows administrators to keep track of student presence within hostel premises.

   • Daily and overnight attendance logs

   • Integration with biometric and RFID systems

   • Notifications for absence or irregularities

   • Attendance history reports

4. Inventory and Maintenance Management Simplify the management of hostel inventory and ensure timely maintenance of facilities through AIMS. Administrators can keep track of furniture, appliances, supplies, and maintenance requests efficiently.

   • Inventory tracking and stock alerts

   • Facility upkeep schedules and reminders

   • Maintenance request submission and resolution tracking

   • Cost management and reporting

5. Meal and Catering Management AIMS includes a module for managing meal plans and catering services, ensuring students have access to nutritious and timely meals. It also helps in tracking dietary preferences and restrictions.

   • Weekly/monthly meal plan scheduling

   • Special diet customization

   • Meal attendance tracking

   • Feedback on catering services

6. Student Feedback and Grievance Management Encourage open communication and address concerns effectively with built-in feedback and grievance modules. This ensures a positive living experience for students.

   • Anonymous feedback submission

   • Issue categorization and escalation

   • Resolution tracking and reporting

   • Satisfaction surveys

Benefits of the AIMS Hostel Management System

✅ Streamlined hostel operations and processes

✅ Improved safety and accountability of residents

✅ Transparent fee and inventory management

✅ Enhanced communication between students and administrators

✅ Increased student satisfaction and comfort

✅ Cost-effective and easy-to-use platform

With AIMS, educational institutions can transform hostel management into an organized, efficient, and student-friendly system that fosters a positive living and learning environment.

???? Want to learn more or book a free demo? Contact us at info@unazservices.com

Finance Management System in AIMS

AIMS (Advanced Institutional Management System) by UNAZ Services Limited offers an advanced and integrated Finance Management Module designed to handle the financial operations of educational institutions with accuracy, transparency, and ease. From budgeting and accounting to payroll and fee management, this module ensures full financial control with real-time insights and secure processes.

Core Features of the Finance Management Module

1. Chart of Accounts (CoA)
Establish a detailed and hierarchical Chart of Accounts tailored to your institution’s needs. Easily define, edit, and organize account heads for assets, liabilities, income, expenses, and equity with flexibility to expand as your operations grow.

2. General Ledger (GL)
Maintain a centralized and up-to-date ledger that captures all financial transactions across departments. The ledger supports automated entries from vouchers, fee receipts, and payroll, ensuring consistent and traceable accounting data.

3. Journal Vouchers
Create and manage journal entries with ease using our user-friendly interface. Each entry can be categorized and linked to respective accounts and departments, ensuring proper allocation of all financial data.

4. Cash & Bank Receipts and Payments
Stylishly designed templates allow for the quick generation of Cash and Bank Vouchers. Whether you’re receiving payments or making disbursements, these transactions are securely recorded and reflected in real-time throughout your financial system.

5. Payroll Management
Automate salary processing, deductions, taxes, and benefits for teaching and non-teaching staff. The module supports multi-branch payroll, grade-based salary structures, and integration with attendance systems for precise calculations.

6. Student Fee Management
Track, generate, and manage student fees efficiently. Supports tuition, transport, hostel, exam fees, and more. Offers detailed invoicing, concessions, late fine management, and online payment integration (e.g., bank, Easypaisa). Receipts are generated instantly and linked to the GL.

7. Trial Balance
Generate real-time Trial Balance reports to validate the accuracy of all debit and credit transactions. Monitor financial health and maintain compliance with internal and external audits.

8. Income Statement
Instantly view your institution’s profitability over selected periods. The Income Statement provides a comprehensive view of all revenues and expenses, categorized by accounts and departments.

9. Balance Sheet
Track institutional assets, liabilities, and equity in a clear and concise format. The automated Balance Sheet reflects the financial position with real-time updates based on all incoming and outgoing transactions.

Why Choose AIMS for Finance Management?

✅ Fully integrated with HR, Admission, and Academic modules
✅ Role-based access with secure financial data control
✅ Supports multi-campus or branch-level financial management
✅ Customizable reports and downloadable financial statements
✅ Helps institutions maintain transparency and accountability
✅ Saves time and reduces manual workload

Whether you're managing a small school or a large university, AIMS offers a scalable and user-friendly finance system that adapts to your unique operational needs. Simplify your financial workflows and make confident, data-driven decisions.

Contact us at info@unazservices.com to schedule a live demo or request a proposal.